We build custom staff scheduling software for multi-location medical practices: schedules built against your coverage rules, time-off and swap requests in one queue, and an alert the moment a shift is understaffed. It replaces the weekly scheduling spreadsheet and the WhatsApp requests around it.
Free call · Fixed-scope quote within 48h
Each feature below is running in production in the case study it links to.
Minimum coverage per role per shift, certifications, hour caps and approved time off are set once in Settings. Shift Planning builds the schedule against them, and every shift shows as fully, partially or empty staffed.
See it in Clinical StackTime-off, shift swaps and overtime arrive in a single queue with the staff member, dates and context, each behind an Approve or Decline gate, instead of scattered across messages.
A Home command center turns every coverage gap into a priority alert, so the manager sees what needs attention before the shift starts, not when someone calls in sick at 6am.
Ask “what needs my attention today?” and the AI assistant summarises pending requests, flags understaffing and can create schedules or assign staff on request.
The build this page is based on, documented end to end. Browse all case studies.
Most practices schedule in a spreadsheet that only one manager fully understands. The rules (who is certified for what, how many hours someone can work, which approved time off must be honoured) are applied from memory every week, and broken the moment someone else has to cover.
Moving those rules into software is the real value of a scheduling tool. Once coverage targets, shift types and roles live in Settings, every schedule, alert and report reflects them, and changing a rule changes the whole operation consistently across locations.
A schedule is also a record. Reporting in Clinical Stack shows coverage against targets, understaffing by person and period, hours worked and the patterns behind the alerts, so a manager can see who is short of their target shifts and where the skill-mix gaps fall, and export it for review.
Fixed scope, a demo every Friday, and a first clickable version around day 7. The full process is on the home page.
For clinics, practices and care providers replacing paper, spreadsheets or phone tag with a tool built around how they work.
4 to 6 wksAdd-onsAI features · data migration from your spreadsheets · mobile app · monthly support retainer
Fixed scope · Fixed price
Demo every Friday
Everything else gets answered on the scoping call.
It applies your coverage rules automatically, collects time-off and swap requests in one queue, and alerts you to understaffed shifts before they happen. A spreadsheet only records what someone typed.
Yes. Locations and departments are set up once, and the schedule can be filtered by location, department and staffing status, so a multi-site group runs from one tool.
We build scheduling tools HIPAA-aware, with access scoped by role and data kept inside the practice’s perimeter. Whether your full setup is compliant also depends on your hosting agreements and policies, which we scope on the first call.
Yes. Staff submit requests, and the manager approves or declines each one from a queue that shows the dates and context before anything changes on the schedule.
Typically 4 to 6 weeks to a tool in use across your locations, as a fixed-scope, fixed-price build quoted within 48 hours of the scoping call.
Bring the spreadsheet or process you want to replace. In 30 minutes we map the tool, recommend a stack and send a fixed-scope quote within 48 hours.
RaftWorks
