We build HIPAA-aware check-in and check-out systems for clinics: patients or parents sign in on a shared tablet with a personal PIN, staff are notified in real time, and admins get a searchable attendance record they can export. It replaces paper sign-in sheets where every family can see every other family’s name.
Free call · Fixed-scope quote within 48h
Each feature below is running in production in the case study it links to.
Each parent or guardian has their own username and PIN, so many families can use one clinic tablet without seeing anyone else’s details. Check-in and check-out end on a clear confirmation of who and when.
See it in BridgewaterClinical staff are notified as soon as a patient is checked in, instead of watching the waiting room or a clipboard.
Admins see every check-in and check-out with name, guardian and timestamp on a web dashboard, filter by date or by person, and export to CSV for audits, billing or compliance.
A forgotten PIN is reset with an emailed code, and unregistered details are flagged plainly, so the wrong adult cannot check a child out and the front desk is not a bottleneck.
The build this page is based on, documented end to end. Browse all case studies.
In a setting bound by HIPAA, a clipboard by the door shows every visitor every other patient’s name and times. It also gives no reliable record of who dropped off or collected a child.
A digital check-in fixes both at once: each person sees only their own record, and the clinic gets a timestamped trail that is exportable for audits but never publicly visible.
The check-in flow is built for speed on a shared tablet; the admin side is a web portal built for search, reports and access control. Admins create office-manager accounts themselves, so they control exactly who can open the portal.
Fixed scope, a demo every Friday, and a first clickable version around day 7. The full process is on the home page.
For clinics, practices and care providers replacing paper, spreadsheets or phone tag with a tool built around how they work.
4 to 6 wksAdd-onsAI features · data migration from your spreadsheets · mobile app · monthly support retainer
Fixed scope · Fixed price
Demo every Friday
Everything else gets answered on the scoping call.
Software that replaces the paper sign-in sheet: patients or parents check in and out on a tablet, staff are notified, and the clinic keeps a private, searchable attendance record.
Yes. A shared sheet exposes every patient’s name to every visitor. A PIN-secured check-in shows each person only their own record and keeps an access-controlled audit trail.
Yes. Each guardian signs in with their own username and PIN on the same clinic tablet, and nothing about one family is visible to another.
Yes. Reports filter by date range or by person and export to CSV.
Typically 4 to 6 weeks for the tablet flow and the admin portal, as a fixed-scope, fixed-price build quoted within 48 hours of the scoping call.
Bring the spreadsheet or process you want to replace. In 30 minutes we map the tool, recommend a stack and send a fixed-scope quote within 48 hours.
RaftWorks
