RaftWorks
A three-step request wizard
General details, line items and attachments in three autosaved steps instead of a wall of fields. Requesters never see a price field; financial routing is admin-only.
See it in VementePurchase approval software that ends the reply-all chain.
We build purchase requisition and approval software for small and mid-sized businesses: staff submit requests through a short wizard, admins move each one through a clear approval pipeline, and the conversation and attachments live on the request itself. It replaces procurement run through email threads and one spreadsheet only finance trusts.
Free call · Fixed-scope quote within 48h
Build sheetPurchase approval software
- Replaces
- Purchase requests in long email threads, status updates by reply-all and a procurement spreadsheet nobody outside finance trusts.
- Who uses it
- Staff who request purchases, and procurement or finance admins who approve, source and track them.
- Timeline
- 3 to 5 weeks to an approval workflow your team runs without you.
- Stack
- PostgresRealtime chatAWS S3SendGrid
- Access
- Two roles with row-level privacy: requesters never see prices, supplier details or the spend ledger.
- Shipped
- Vemente
- Price
- Fixed scope, fixed price, quoted within 48 hours of the scoping call.
What it does.
Each feature below is running in production in the case study it links to.
A clear approval pipeline
Every request has one ID and moves through defined states, from review to ordered, shipped and received, with one click. Each change emails the requester and is written to the audit log.
Chat on the request, not in email
Requester and admin talk in a thread attached to the request, with attachments inline and email digests for people who still live in their inbox.
An admin-only spend ledger
Spend, supplier prices and PO numbers sit behind a privacy rule only admins can read, alongside an approval queue for new users.
Shipped in this lane, live with users.
The build this page is based on, documented end to end. Browse all case studies.
Keep what works
Replace the email ritual without losing what people needed from it.
Staff still need to ask in plain language, attach files and chase. Admins still need approval gates, urgency flags, an audit trail and somewhere to keep financial details requesters should never see.
Keep reading
Vemente kept all of that but moved it onto the request: one ID, one thread, a status everyone can see, and no reply-all.
Roles
The role is the gate, not the URL.
Approval tools fail when anyone can see everything. Building two roles from day one, with row-level privacy rules in the database, means a requester physically cannot load the spend ledger, rather than just not being shown a link to it.
Five steps, no month-three surprise.
Fixed scope, a demo every Friday, and a first clickable version around day 7. The full process is on the home page.
- Day 0 Scoping call Thirty minutes to map the product and pick the stack. Fixed quote within 48 hours.
- Week 1 Wireframes to a clickable version Screens, flows and the data model. On day 7 you click, not read.
- Weeks 2 to 3 Core flows, demoed every Friday Built and integrated in the open. You test on the real build.
- Week 4 QA, deploy, handoff Deployed to production with handoff docs and a recorded walkthrough.
- Ongoing Sprints as usage teaches you A retainer or feature sprints, monitored, async over Slack and Loom.
Purchase approval software: a fixed-scope build
For small and mid-sized businesses replacing email threads and shared spreadsheets with a tool built around how they work.
3 to 5 wks- Scoping call, written scope and a fixed price within 48 hours
- Clickable version around day 7, then a demo every Friday
- Roles and permissions for every type of user
- Integrations with the tools you already run
- Deployed to production with handoff docs and a recorded walkthrough
- Code and data in your own accounts
Add-onsAI features · data migration from your spreadsheets · mobile app · monthly support retainer
Fixed scope · Fixed price
Demo every Friday
Asked before every purchase approval software build.
Everything else gets answered on the scoping call.
A tool where staff submit purchase requests and procurement or finance approve, source and track them through defined stages, with a record of every decision.
Off-the-shelf procurement suites are often priced and built for large companies. A custom tool fits your exact approval steps and roles, and you own it without per-seat fees.
Not unless you want them to. Financial details can be restricted to admins at the database level.
Yes. Status changes and messages trigger email notifications, so people who prefer their inbox are kept in the loop.
Typically 3 to 5 weeks, as a fixed-scope, fixed-price build quoted within 48 hours of the scoping call.
Want one built around your team? Let us scope it.
Bring the spreadsheet or process you want to replace. In 30 minutes we map the tool, recommend a stack and send a fixed-scope quote within 48 hours.